The BRHSBBA is led by a Board of Directors, consisting of seven officer positions, which is elected annually at the Annual Meeting held in May. The BRHSBBA Board of Directors meets monthly, along with the Band Director and senior staff, to ensure smooth operation of the Association and the Band programs that we support.
All seven board members may be contacted simultaneously by emailing email@example.com. For specific needs, please contact the individual responsible officer.
Officers for the 2020-2021 BRHSBBA Board of Directors are:
President, Phil Exel (firstname.lastname@example.org)
The BRHSBBA President is responsible for presiding at all meetings of the Association and maintain order, coordinating the Association’s activities with the Band Director, and keeping the Band Director apprised of the Association’s legal and financial status no less than annually. The President ensures that the Association adheres to all federal, state, and local laws, as well as Loudoun County Public School policies, including, but not limited to, Department of Agriculture, IRS, and the State Corporation Commission and enforces a strict observance of the constitution and bylaws of the Association. The President also acts as the secondary authorized signatory to all financial accounts and shall have open access to, and will review, financial accounts of the Association no greater than quarterly. Finally, the President serves as chairperson of the Executive Committee and appoints the committee chairpersons for all Ad Hoc committees, serving as a member ex-officio of those committees.
Vice-President of Communications, Tammie Willenbrock (email@example.com)
The Vice-President of Communications coordinates all communication, publicity, and outreach for the Association, and also acts as administrator of the BRHSBBA web site, social media sites, and technology resources. The Vice President of Communications performs the duties of the President in the absence of or at the request of that officer, as well as any other duties designated by the President.
Vice-President of Fundraising, VACANT (firstname.lastname@example.org)
The Vice-President of Fundraising coordinates and implements any program or event with the purpose of fundraising for the benefit of the band program(s). The Vice-President of Fundraising peforms the duties of the Vice-President of Communication in that officer’s absence and/or performs the duties of the President in the absence of both the President and the Vice-President of Communications, or at the request of the President.
Vice President of Student Services, Robin Rosenthal (email@example.com)
The Vice-President of Student Services is responsible for coordination of all student support services, including Band Camp, Uniforms and Spirit Wear, and Lock-In/Banquet planning. The Vice-President of Student Services also performs other duties as designated by the President.
Vice-President of Volunteers, Adria Dyson (firstname.lastname@example.org)
The Vice-President of Volunteers assists the Band Director(s) and Band Program(s) to coordinate volunteers and chaperones, and performs other duties as designated by the President.
Treasurer, Lisa Taylor (email@example.com)
The Treasurer presents the annual budget, as prepared by the Budget Committtee, for adoption by the majority vote of the Regular and Associate Members. The portion of the budget affecting the Marching Band must be approved no later than June of the previous Fiscal Year (July 1 – June 30). The full annual budget must be approved in September. The Treasurer collects and deposits all funds of the Association, while maintaining a full and accurate account of expenditures and receipts, and arranges for disbursement of funds in accordance with the budget or as permitted by special vote. The Treasurer documents each disbursement and providing a record of monthly disbursements to the President by the 5th of each subsequent month. The Treasurer presents a financial statement at every regularly scheduled meeting and at other times when requested by the Board of Directors and prepares an annual report at the end of the fiscal year. Included in this report shall be an itemization of expenses and profits from each fundraising activity. The Treasurer prepares for an annual audit of the books by a certified accounting professional unaffiliated with the Association, who is selected and approved. Together with the President, the Treasurer ensures that the Association adheres to all federal, state, and local laws, as well as Loudoun County Public School policies, including, but not limited to, Department of Agriculture, IRS, and the State Corporation Commission.
Secretary, Barb Tanner (firstname.lastname@example.org)
The Secretary is responsible for keeping records and minutes of all Board of Directors and Association meetings, providing the minutes of Association meetings to the membership through a written report, including a record of all attendees. The written report shall be available to the membership via BBA web site within 10 days of meetings. It is the Secretary’s responsibility to prepare all correspondence, and perform other duties assigned by the President and/or Board of Directors. The Secretary will maintain the BRHS BBA’s files, which include: a current copy of the Bylaws, a membership roster(s) consisting of names and contact information for Association members, band students, and band alumni, a copy of current membership, with voting rights, as appropriate, and all recordings, communications, and flyers. The Secretary monitors the conduct of meetings to ensure compliance with appropriate parliamentary procedures and keeps Keeping a copy of the Rules of Order (as defined in Bylaws Article II) available for reference at all meetings.