The BRHS BBA is led by a seven-member board, elected annually at the Annual Meeting held in May. All seven board members may be contacted simultaneously by emailing board@brhsbba.org. For specific needs, please contact the individual responsible officer.

Officers for the 2016-2017 BRHS BBA Board are:

Carolyn RenshawPresident, Carolyn Renshaw (president@brhsbba.org)

The BRHS BBA President is responsible for presiding at all meetings of the Association and maintain order, coordinating the Association’s activities with the Band Director, and keeping the Band Director apprised of the Association’s legal and financial status no less than annually. The President ensures that the Association adheres to all federal, state, and local laws, as well as Loudoun County Public School policies, including, but not limited to, Department of Agriculture, IRS, and the State Corporation Commission and enforces a strict observance of the constitution and bylaws of the Association. The President also acts as the secondary authorized signatory to all financial accounts and shall have open access to, and will review, financial accounts of the Association no greater than quarterly. Finally, the President serves as chairperson of the Executive Committee and appoints the committee chairpersons for all Ad Hoc committees, serving as a member ex-officio of those committees.

Tammie WillenbrockVice-President of Communications, Tammie Willenbrock (communications@brhsbba.org)

The Vice-President of Communications is responsible for performing duties of the President in the absence of or at the request of that officer. The chief roles of our Communications officer are to serve as the public relations point of contact with the community and media, as well as the communications point person within our band family. The Vice-President of Communications acts as administrator of the BRHS BBA website and social media sites, chairs the Publicity Committee, co-chairs the Nominating Committee and performs other duties as designated by the President.

Vice-President of Fundraising, Joe Hummel (fundraising@brhsbba.org)

The Vice-President of Fundraising is responsible for chairing the Fundraising Committee and serving on the Budget Committee. This Vice-President position performs the duties of the Vice-President of Communication in the absence of the Vice-President of Communications, or at the direction of the President; or perform the duties of the President in the absence of both the President and the Vice-President of Communications, or at the request of the President. The Vice-President of Fundraising performs other duties as designated by the President.

Vice-President of Student Services, Sheli Fierstine & Katrina Towle (studentservices@brhsbba.org)

The Vice-President of Student Services is responsible for chairing the Uniform and Band Camp committees, and performing other duties as designated by the President.

 

Donna VanikVice-President of Volunteers, Donna Vanik (volunteers@brhsbba.org)

The Vice-President of Volunteers is responsible for chairing the following committees: Volunteer, Chaperone, Pit Crew, Guard, and Indoor Drumline, as well as Co-Chairing the Nominating Committee, and will perform other duties as designated by the President.

Kory FierstineTreasurer, Kory Fierstine (treasurer@brhsbba.org)

The Treasurer is responsible for chairing the Budget Committee, and presents annual budget, as prepared by the Budget Committee, for adoption by majority vote of the Regular Members. The portion of the budget affecting the Marching Band must be approved no later than June of the previous Fiscal Year (July 1 – June 30). The full annual budget must be approved in September. The Treasurer collects and deposits all funds of the Association,while maintaining a full and accurate account of expenditures and receipts, and arranges for disbursement of funds in accordance with the budget or as permitted by special vote. The Treasurer documents each disbursement and providing a record of monthly disbursements to the President by the 5th of each subsequent month. The Treasurer presents a financial statement at every regularly scheduled meeting and at other times when requested by the Executive Committee and prepares an annual report at the end of the fiscal year. Included in this report shall be an itemization of expenses and profits from each fundraising activity. The Treasurer prepares for an annual reconciliation of the books by a certified accounting professional unaffiliated with the Association. Together with the President, the Treasurer ensures that the Association adheres to all federal, state, and local laws, as well as Loudoun County Public School policies, including, but not limited to, Department of Agriculture, IRS, and the State Corporation Commission.

Secretary, Michele Loyd (secretary@brhsbba.org)

The Secretary is responsible for keeping records and minutes of all Executive Board and Association, providing the minutes of Association meetings to the membership through a written report, including a record of all attendees.  The written report shall be available to the membership via BBA web site within 10 days of meetings. It is the Secretary’s responsibility to prepare all correspondence, and perform other duties assigned by the President and/or the Executive Committee.The Secretary will maintain the BRHS BBA’s files, which include: a current copy of the Bylaws, a membership roster(s) consisting of names and contact information for Association members, band students, and band alumni, a copy of current membership, with voting rights, as appropriate, and all recordings, communications, and flyers. The Secretary monitors the conduct of meetings to ensure compliance with appropriate parliamentary procedures and keeps Keeping a copy of the Rules of Order (as defined in Bylaws Article VI) available for reference at all meetings. The Secretary chairs the Bylaws Committee.

 

The BRHS BBA operates through the Executive Board and members of our Standing Committees and Ad Hoc Committees. Our standing committees are as follows:

Budget Committee

The Budget committee shall prepare an annual budget based on the Band Director’s proposed program. This committee shall be chaired by the Treasurer and includes the President, the Vice-President for Fundraising, and the Band Director. The committee shall consider elements of the Band Director’s proposed yearly program, and prepare budgetary estimates to support the program accordingly. The budget cycle shall follow the fiscal year. Fundraising Committee. The Fund Raising Committee shall develop the plan for raising funds to support the budget and manage fundraising programs. The Vice-President for Fundraising shall chair this committee, and shall appoint the chairs of all special fundraising projects.

Communications Committee

The Communications Committee shall keep families informed of relevant news and information, provide information to the band program’s online presence. The committee will develop and submit information pertaining to Band Program activities and news to local radio and television stations and to the school and local newspapers and newsletters. A standing member of the Communications Committee will be a Webmaster who will maintain the BRHS BBA website, its content, and timely updates of information as needed or requested by other Executive Committee members. The Vice-President of Communicaitons shall chair this committee.

Uniform Committee

The Uniform Committee shall issue, fit, and maintain all Band Program uniforms and concert attire. The committee shall also maintain an accurate inventory of all Band Program uniform items. This committee shall be chaired by the Vice-President of Student Services.

Volunteer and Chaperone Committee

The Volunteer and Chaperone Committee shall recruit and maintain an accurate list of volunteers and chaperones, and prospective volunteers and chaperones, along with their interests and availability. The committee shall also contact volunteers, as required, to meet association volunteer needs. In conjunction with the Band Director, and in accordance with Loudoun County Public School policy, the Volunteer and Chaperone Committee shall supervise and provide the required number of chaperones required for each Band Program activity, and designate roles and responsibilities to chaperones as needed. The Volunteer and Chaperone Committee shall be chaired by the Vice-President of Volunteers.

Band Camp Committee

In conjunction with the Band Director, relevant school staff members, Board members and volunteers, the Band Camp Committee will serve as a team of leaders and point persons to secure and manage the resources needed to conduct Marching Band Camp each year. These duties include, but are not limited to, defining volunteer needs, assembling resources, planning and executing meals and snacks and first aid, and maintaining practice space and equipment as needed. The Band Camp Committee shall be chaired by the Vice-President of Student Services.

Indoor Drumline Committee

In conjunction with the Band Director, Indoor Drumline staff members, relevant school staff members, Board members and volunteers, the Indoor Drumline Committee will serve as a team of leaders and point persons to secure and manage the resources needed to conduct Indoor Drumline each year, and act as a liaison between Indoor Drumline staff and the Board of Directors. These duties include, but are not limited to, defining volunteer needs, assembling resources, and maintaining practice space and equipment as needed. The Indoor Drumline Committee shall be chaired by the Vice-President of Volunteers.

Pit Crew Committee

In conjunction with the Band Director, Indoor Drumline staff members, relevant school staff members, Board members and volunteers, the Pit Crew Committee will serve as a team of leaders and point persons to manage the resources and manpower required to support the Marching Band and Indoor Drumline pit crews. The Pit Crew Committee shall be chaired by the Vice-President of Volunteers.

Guard Committee

In conjunction with the Band Director, Colorguard and Winterguard staff members, relevant school staff members, Board members and volunteers, the Guard Committee will serve as a team of leaders and point persons to secure and manage the resources needed to conduct Colorguard and Winterguard activities each year, and act as a liaison between Colorguard and Winterguard staff and the Board of Directors. These duties include, but are not limited to, defining volunteer needs, assembling resources, and maintaining practice space and equipment as needed. The Guard Committee shall be chaired by the Vice-President of Volunteers.

 

In addition to our standing committees, ad hoc committees are formed and function for a specific purpose and for a specified amount of time. These include:

Nominating Committee

The Nominating Committee will co-chaired by the Vice-President of Communications and the Vice-President of Volunteers. The Nominating Committee shall nominate at least one eligible Regular Member for each office to be filled and report its nominees at a regular meeting no less than 30 days prior to the election meeting in May. At the election meeting, additional nominations may be made from the floor. Only those Regular Members who have signified their consent to serve if elected shall be nominated for, or elected to, such office.

Bylaws Committee

This committee shall be chaired by the Secretary and shall consist of the members of the Executive Committee. The Bylaws Committee shall meet from periodically to review and prepare proposed revisions of the bylaws if and when needed.